***Important Electronic Filing Notice***
The State Ethics Commission recently launched a new financial disclosure system, replacing the system that has been in use for over ten years. Outdated software and a limited number of programmers who could work on the system necessitated the change. The Commission is excited about the new system, which utilizes the latest advancements in software and is very user friendly.
In this initial, transition year, the system will NOT import your data from your previously-filed form, necessitating that you enter all of your information at the time of your first filing in the new system. In subsequent years the system will simplify filings by pulling your data from the previously-filed form, allowing you to limit your focus to those changes that have occurred since the previous filing.
Commission’s Electronic Disclosure Filing System *NEW* – January 2, 2019
If you are a current filer and did not receive an email to confirm your account, click “Create Account” under Government Filers and then at the bottom of the next screen click “Didn’t receive confirmation instructions?”. Please use Google Chrome as we are experiencing problems with other browsers.
The State Ethics Commission administers a financial disclosure program that requires more than 14,000 State employees, elected officials, candidates for State elected offices, other categories of officials including State agency managers, regulators and purchasing staff, and some appointed members of boards and commissions to file annual financial disclosure statements. The financial disclosure forms require the filer to identify real estate interests, equity interests, and other relationships such as employment, debts and gifts so that the public can be assured that the impartiality and independent judgment of those officials and employees will be maintained.
The general reporting deadline is April 30th of each year. New filers must file within 30 days of starting a position requiring financial disclosure. Persons leaving a position requiring disclosure must file a termination statement within 60 days of leaving that position.
Leaving State Employment – Special Ethics Law Memo
The public can view filed financial disclosure forms at the Commission’s Office. Financial disclosure statements are available to the public for examination and copying. The individual who desires to view a financial disclosure statement must identify him or herself and provide his or her address, which will be recorded by the Commission. On the request of the individual whose statement was examined or copied, the Commission will forward a copy of that record to the individual.
Amendments to Financial Disclosure Statements
If you discover an error or omission in a previously submitted Financial Disclosure Statement, you need to file an amendment to correct the issue(s).
Schedule F – New Information
The Public Ethics Law (§ 5-602(F)) requires each agency, board or commission on or before January 15th of each year, to provide its financial disclosure filers a list of entities that did business with the agency, board or commission during the preceding calendar year, to permit you to determine if you have a reportable debts (mortgage, auto loan, etc., but not credit card debt) under this schedule. Please contact your agency, board or commission for this information.
Your agency, board or commission should also assist you in determining if any of your debts (excluding credit card debt) were owed to entities regulated during the previous calendar year by your agency, board or commission to permit you to accurately complete this schedule.
BANK LIST – Listing of Financial Institutions that did Business with the State
Tools for Financial Disclosure Coordinators
- Financial Disclosure Filer Identification Manual
- Form #9A / #8A – Request to Add/Delete PERSON
Please complete this form using Microsoft Excel and email to Young.Smith@maryland.gov
- Form #9 – Request to Add POSITION
- Form #8 – Request to Delete POSITION
Please attach a position description or MS 22 to these requests.
- Informational Memorandum 9
- Informational Memorandum 10
- Informational Memorandum 11
- Informational Memorandum 12